Staff & HR
Organise the whole team behind your academy departments, titles, and access — one place
Departments, job titles and levels, employee records and permission groups — the human side of running an online teaching business, built into the same console as your courses.
- Departments, levels & job titles
- One login, two profiles — staff & teacher
- Permission groups control the console
HR that scales with your academy
From a two-person team to a full faculty — the same structure grows with you.
From hire to sign-in
A new employee, organised in four steps
Build your organisation once — departments, levels and titles — then add people against it.
Set up departments & levels
Create the departments and seniority levels that describe how your academy's team is organised.
Define job titles
File each title under a department and a level, and suggest the permission groups it usually needs.
Add the employee
One login, a branch, a job title, a salary — and an optional toggle to activate them as a teacher too.
Grant console access
Turn on sign-in, assign permission groups — pre-ticked from their title — and they're ready to work.
Org structure
Departments, levels and titles — your org chart, modelled
Group your team into departments, rank positions by seniority with levels, and give every position a job title that ties the two together — with the permission groups it usually needs, suggested automatically.
- Departments with an icon & colour
- Seniority levels rank every title
- Job titles link a department + a level
- A title suggests default permission groups
One login, two profiles
Staff and teacher — the same login, both roles
An employee can carry an employment profile, a teaching profile, or both — on one login. A salaried teacher keeps their salary and their classroom commission without a second account.
- One login for every extended profile
- Employment profile — branch, title, salary
- Teaching profile — bio & commission, one toggle
- Sign-in and console access stay independent
Permission groups
Decide exactly what each teammate can do
Build named permission groups — Finance, Teaching & Classes, Support — tick the abilities once, then hand the group to as many employees as you like. Their real power is simply the union of every group they hold.
- Named groups, ticked once, reused freely
- An employee's access is the union of their groups
- A locked Super Admin group, always complete
- Console sign-in asked for only when it's needed
Two different axes
Job title is who they are. Permission group is what they can do.
The two never merge — a title may suggest groups, but the real grant always lives in the assignment.
Organisational identity
A job title files a person under a department and a level — "Senior Math Teacher", "Chief Accountant" — and can suggest the groups that position usually needs.
Console access
A permission group is a bundle of abilities an employee is actually granted — assignable to anyone, whatever their title, and stacked freely.
Every hire, fully equipped
Everything an employee record needs
The details that turn a name on a list into a properly organised teammate.
Branch assignment
Every employee sits under a branch, defaulting to your academy's main location.
Hire date & avatar
A hire date, a photo and contact details complete every profile.
Live seat limits
Your plan's employee-seat limit is checked live — never a stale counter.
Invite by email
New hires get a welcome email to set their own password and sign in.
Status control
Suspend, disable or reactivate an account in one click, without losing the record.
Two-factor reset
Help a locked-out employee back in without ever seeing their password.
Super-admin protection
The last super-admin can never be suspended, demoted or deleted by mistake.
A full audit trail
Every create, edit and permission change is captured automatically.
All included
HR, built into your academy console from day one
No separate HR software to buy or wire up — organise, hire and secure your team right where you run your courses.
Beyond your team
Run the rest of the business too
Your team is organised — now pay them, place them, and structure the academy around them.
Run payroll
Turn salaries into real pay runs, straight from the same employee records.
Explore payrollManage branches
Organise locations and assign every employee to the right one.
Explore branchesAcademic structure
Build the colleges, classrooms and structure your teaching staff work within.
Explore academic structureAcademy owners trust it
Owners who stopped running HR on spreadsheets
Real teams, organised inside the same console that runs their courses.
We set up our departments and levels once, and every new hire since has taken five minutes — job title, branch, done.
Two of our teachers are also on salary for admin work. One login, both profiles — no juggling two accounts.
Permission groups let me hand out console access without ever worrying someone can touch finance by accident.
Questions
What academy owners ask about staff & HR
A department groups your team into areas like Teaching or Finance; a level ranks seniority (Junior, Senior, Head); a job title is the actual position ("Senior Math Teacher") and files under one department and one level.
Yes. One login can carry an employment profile and a teaching profile at the same time — a single toggle activates the teaching side without creating a second account.
A job title is who someone is in the org chart; it grants no access on its own. A permission group is what they can actually do in the console. A title can suggest default groups, but the real grant is always the explicit assignment.
Adding a new employee past your plan's live seat count is blocked with a clear upgrade option — never a silent failure or a stale counter.
The last super-admin can never be suspended or demoted, sign-in and passwords are only asked for when needed, and you can reset an employee's two-factor login without ever seeing their password.
No — a department or title used by any job title or employee is protected from deletion; deactivate it instead, and every change is captured in the audit trail.
Ready when you are
Organise your academy team today
Departments, titles, employee records and permission groups — everything you need to run the people side of your online academy, free to start.
Free to start · No credit card required · Grows with your plan