General accounts
Real double-entry accounting for your online academy books that post themselves
A full general ledger built for the business of teaching online — a chart of accounts, journal entries, an automatic posting engine, cost centers, fiscal years and financial statements. Every fee, salary and sale becomes a balanced entry, with zero manual bookkeeping.
- A 5-type chart of accounts, seeded on day one
- Every movement auto-posted, balanced
- Balance sheet, income statement & trial balance
The ledger that runs itself
A real general ledger, wired straight into every fee, salary and sale your academy already records.
From setup to statement
A trustworthy ledger, in four steps
No accounting degree required. Start from a ready chart, run your academy as normal, and let the numbers take care of themselves.
Start from a ready chart
Every academy launches with a seeded chart of accounts — the five types and the control accounts an accountant expects, ready to post into from day one.
Run your academy as normal
Record a tuition fee, pay a salary, sell a course bundle, settle a custody advance — the everyday moves your team already makes.
The engine posts a balanced entry
The posting engine reads your mapping rules and writes the matching debit and credit automatically, in an open fiscal period.
Read real financial statements
Pull a trial balance, balance sheet or income statement at any moment — always in sync with the ledger, never a manual reconciliation.
Chart of accounts
A five-type tree, seeded and ready
Assets, liabilities, equity, revenue and expenses — the universal skeleton of double-entry accounting, arranged as an expand-and-collapse tree. A brand-new academy never starts from a blank screen: the standard chart, with its control accounts, is seeded automatically on day one.
- Assets, liabilities, equity, revenue & expenses
- Group accounts vs. postable leaf accounts
- Control accounts for retained earnings & more
- Grow the tree freely as your academy grows
Posting engine
Every movement, posted automatically
Configure the mapping once — which treasury, fee or expense hits which account — and the engine turns each movement into a balanced journal entry the moment it happens. No re-keying, no month-end catch-up; a manual adjustment is still one click away for the accountant.
- Map treasuries, fees & categories to accounts once
- Auto-posts in milliseconds, always balanced
- Un-mapped movements held for review, never dropped
- A manual entry is still one click away
Journal entries
A ledger that never lets the numbers slip
Every entry is a balanced pair of debits and credits — automatic or manual — posted only into an open period. Once posted, an entry is locked: correcting the record means reversing it, never erasing it, so your books stay audit-ready.
- Debits always equal credits, checked live
- Manual entries for the adjustments only you can see
- Posted entries are locked — reverse, never delete
- Filter, export & drill into every line
Financial statements
Three statements, one click away
Every report is computed live from the ledger — never stored, never out of sync, always exportable.
Where your academy stands, today
Assets on one side, liabilities and equity on the other — as of any date, and they always balance.
What your academy earned, this period
Revenue minus expenses over a period, with the option to slice the result by cost center.
Every account, proven to balance
Every account's total debits and credits over a range — the accountant's first diagnostic, and the base for every other statement.
Fiscal years
Close a year without losing a number
Define your academy's financial year and its periods, lock what's closed, and let the year-end close sweep profit into retained earnings — automatically, in one posted entry.
More in every ledger
Everything a real ledger needs
The details that turn a chart of accounts into a system an accountant actually trusts.
Cost centers
Split your profit and loss by branch, college or program without touching the chart of accounts.
Control accounts
Retained earnings, opening balances and more, tagged so the engine always finds them.
Fixed-asset ready
Every asset and its depreciation posts straight into the same ledger, automatically.
Multi-currency ready
Run on one base currency today, with the column already in place for tomorrow.
Export to Excel & PDF
Every statement and ledger view, printable and shareable in one click.
Role-gated access
View, create, post and reverse are four separate permissions, so no one oversteps.
A full audit trail
Every account, entry and close is logged — who, what and when.
Reverse, never erase
A wrong posted entry is corrected with a mirror entry, so history is never rewritten.
All included
A real ledger, straight out of the box
No add-ons, no separate accounting plan to buy. Every academy you run keeps real books from day one.
More finance & operations
The rest of your academy's back office
Accounting is one part of a full financial toolkit built for an online academy.
Fixed assets
Track equipment and furniture, and post depreciation straight into the ledger.
Explore fixed assetsTreasury
Every cash and bank account your academy holds, reconciled and mapped to the chart.
Explore treasuryStudent fees
Invoice, collect and post tuition revenue automatically, the moment it's paid.
Explore student feesAccountants approve
Bookkeepers who stopped double-entering
Real accountants running the books of real online academies on one ledger.
I used to re-key every payment into a spreadsheet at month-end. Now the entry is already posted, balanced, before I even open the ledger.
Closing our first year took an afternoon, not a week. The system found retained earnings on its own and posted the closing entry for me.
Cost centers let me finally see which branch is actually profitable — off the exact same chart of accounts, no extra spreadsheets.
Questions
What accountants ask about the ledger
No — most entries post themselves. The chart of accounts and posting engine speak in familiar business terms; you only touch a manual entry for the rare adjustment.
You set the mapping once — which treasury or category hits which account — and the posting engine writes the matching balanced entry the instant the movement happens.
Never by editing it. A posted entry is locked; you reverse it with a mirror entry, and both stay in the record — the standard audit-safe way to correct a ledger.
A trial balance, balance sheet, income statement, a per-account ledger with running balance, a cost-center P&L, and the fixed-asset register — all live, all exportable.
They let you see profit and loss by branch, college or program without touching the chart of accounts — every journal line can optionally carry one.
You close the fiscal year: locked periods can no longer be posted to, and the year-end close automatically sweeps the year's profit into retained earnings so the next year opens clean.
Ready when you are
Run real books for your online academy
A full general ledger, an automatic posting engine, and financial statements on demand — all included, from day one.
Free to start · No credit card required · No accounting degree required