Student fees
Automated tuition billing for your online academy catalog to cash, without the spreadsheets
Publish a fee catalog once, raise cash-or-installment invoices automatically, collect payments straight into your treasury, apply discounts and scholarships, and read it all back in real-time reports.
- Define once, bill every student
- Cash or installment plans
- Synced to your treasury & books
Billing that runs itself — for you and your accountant
A full tuition-billing system built into your academy, from the first fee to the last collected cent.
From catalog to cash
Tuition billing, live in four steps
No spreadsheets to reconcile, no manual reminders. Define a fee once, and let the platform do the rest.
Define your fees
Name a fee — tuition, registration, a specific course — set its price, frequency and revenue account, once.
Raise the invoice
Assign fees to a student, or to a whole class in one bulk action, and choose cash or an installment plan.
Collect the payment
Match the payment to the due installment; the treasury balance updates and the journal entry posts itself.
Track & remind
Read outstanding balances and aging in real time, and send automatic reminders to late payers.
The fee catalog
Define a fee once, reuse it everywhere
Tuition, registration, a bus fee, a single course fee — name it once with a price, a billing frequency, and an optional link to a class, subject, program or track so it auto-applies to the right students. Change the price any time; only new invoices pick it up.
- A lean catalog — never duplicated per group
- Optional link to a class, subject, program or track
- Billing frequency: once, monthly, termly, yearly
- Price changes never rewrite existing debt
Invoices that never drift
Every invoice locks in the price it billed
The moment a fee is assigned, its name, price and tax are locked onto the invoice line — a later catalog edit never rewrites a student's debt. Bulk-assign a fee to a whole class in one action, and void the remaining installments cleanly the day a student withdraws.
- Price & tax locked in at assignment
- Due-dated installment schedule, auto-built
- Bulk-assign to a whole class or cohort
- Clean void on withdrawal — history kept
Collections that post themselves
Every payment lands in the right treasury
A cashier records a payment against a due installment, and three things happen at once: the installment flips to paid, the money lands in the chosen treasury, and — when your books are on — the journal entry posts automatically. A refund reverses all three, cleanly.
- Matched to a due installment, or oldest-first
- Any method — cash, card, transfer
- Auto-posted to your general ledger
- One shared treasury across every branch
Two ways to collect
Pick the payment plan for each invoice
Every invoice can go either way — cash today, or a schedule stretched over the term.
One payment, due now
The whole invoice is due on the issue date — a single installment, ideal for one-off fees and quick collections.
A due-dated schedule, with an optional markup
Split the total into as many installments as you choose, on the cadence you set, with an optional markup added for spreading the cost.
More in every invoice
Everything tuition billing needs
The details that turn a fee definition into a fully-run billing operation.
Discounts & scholarships
Percentage (with a cap) or fixed reductions, applied to a whole invoice or a single fee line.
Bulk assign
Bill a whole class or cohort in one action — one independent invoice per student.
Installment markup
Add an optional markup for spreading a fee across a payment plan.
Clean withdrawals
Void a dropout's unpaid installments in one action — paid history stays intact.
Recurring billing
Monthly and termly fees auto-invoice the next period — no re-keying tuition every month.
Overdue tracking
A daily sweep flags late installments the moment they pass their due date.
Automatic reminders
The late-payer list triggers SMS & email reminders on your schedule.
Exportable reports
Outstanding balances, aging, collections and revenue by class — one click away.
All included
A complete billing operation, from day one
No separate finance suite to bolt on. Every academy you run bills tuition the right way from the start.
The rest of the business toolkit
Billing is one piece of running the business
Every invoice you raise connects straight into the operations toolkit that comes with your online academy.
Accounting
See every fee payment land in a real, double-entry general ledger.
Explore accountingTreasury
Track every cash box and bank account your payments flow into.
Explore the treasuryStudent management
See who you are billing — enrollment, classes and records in one place.
Explore student managementAcademy owners trust it
Owners who stopped chasing tuition by hand
Academies that replaced spreadsheets and reminder calls with automated billing.
We used to track who owed what in a spreadsheet. Now every family sees their installments, and I see exactly what is outstanding in one screen.
Bulk-assigning tuition to a whole class takes thirty seconds instead of an afternoon of copy-pasting invoices.
The overdue reminders alone cut our late payments in half — parents get a nudge before I even open the reports.
Questions
What academies ask about billing
Yes — the fee catalog is deliberately lean: define a fee once, optionally link it to a class, subject, program or track, and apply it to as many students as you like at assignment. It is never duplicated per group.
No. Every invoice locks in ("snapshots") the price, tax and discount at the moment it is assigned. Editing the catalog afterwards only changes what new invoices charge.
Yes. Choose cash for one payment due immediately, or an installment plan with any count, start date and cadence — with an optional markup for spreading the cost. The schedule always sums exactly to the invoice total.
You void the remaining unpaid installments in one action. Anything already paid stays on record, and reports stop counting the voided balance as outstanding.
Every payment lands in the treasury you choose and, when your books are switched on, automatically posts the matching journal entry — no manual bookkeeping required.
Yes — define a reusable discount, percentage (with an optional cap) or fixed, scoped to a whole invoice or a single fee line. A 100% discount is simply a full scholarship.
Ready when you are
Put your tuition billing on autopilot today
Publish a fee catalog, raise invoices automatically, collect every payment into your books — start running your academy's billing free.
Free to start · No credit card required · Cash or installment plans